Jammu, Mar 26: The J&K government has asked all its gazetted officers (except IAS, IPS, IFoS and JKAS officers) to record their Annual Performance appraisal Reports (APRs) on Smart Performance Appraisal Report Recording Online Window (SPARROW) as per fixed timelines and strictly under rules notified from time to time.
“Adhere to fixed timelines and record APRs strictly under the rules notified to avoid auto forward at any stage, which would be treated as default on the part of the officer concerned,” the government has warned.
Besides, it has asked all the administrative departments to strictly monitor and ensure timely completion of the APR cycle in respect of gazetted officers for the financial year 2023-24.
“To streamline the Annual Performance Appraisal Reports i.e. APR Cycle in respect of gazetted officers (except IAS, IPS, IFoS and JKAS Officers) of all departments, SPARROW was made live for filing of APRs w.e.f. September 15, 2022, which can be accessed at https://jaksparrow.jk.gov.in. To ensure the timely generation and completion of Annual Performance Appraisal Reports i.e. APR cycle of gazetted officers for the financial year 2023-24 on SPARROW platform, all the officers who are entrusted with the role of custodians, in respect of gazetted officers on SPARROW platform, across all departments, shall get the requisite information of the gazetted officers as per format,” stated GAD Commissioner Secretary Sanjeev Verma.
He said that details of Initiating, Reviewing and Accepting authorities of the gazetted officers, would be under the rules notified vide Government Order No 1311-GAD of 2001 dated November 9, 2001, read with Government Order No 375-GAD of 2008 dated March 26, 2008; Government Order No 150-JK(GAD) of 2019 dated December 6, 2019, and Government Order No 09-JK(GAD) of 2021 dated January 5, 2021.
“This information shall be used by the custodians to generate blank APRs of the gazetted officers for self-appraisal. Further, the blank APRs for the financial year 2023-24, once generated by the custodians shall be forwarded to the concerned gazetted officers through the portal for self-appraisal which shall subsequently be forwarded to Initiating, Reviewing and Accepting authorities. The APRs shall remain available in the account of the officers for fixed timelines and thereafter shall be auto-forwarded,” he cautioned while explaining the process.
As per the timelines fixed for various authorities, the creation or distribution of bank APRs to all concerned has to be completed by or before March 31 of the Assessment Year.
The timeline for submission of self-appraisal by the officer reported upon is April 30 of the Financial Year following the Assessment Year and for submission of the report by the Initiating Authority (Reporting Authority), the timeline is June 30 of the Financial Year following the Assessment Year.
Similarly, the timeline for submission of a report by the Reviewing Authority is July 15 of the Financial Year following the Assessment Year and for appraisal by the Accepting Authority, it is July 31 of the Financial Year following the Assessment Year.